Reserving a Room
25Live Room Reservation Tool
Reservations are made using the 25Live Room Reservation Tool. User guides for this tool are found here. Please allow at least 24 hours for your request to be processed. Requests are processed during business hours only. Requests made Friday after 4:00 may not be confimed until Monday morning after 9:00 a.m. and therefore, any late requests Friday for Monday reservations may not be available.
Note that requests for RKZ classrooms that are non-course related can only be considered after the close of registration each term.
Charge for room reservations for departments not affilated with Political Science
Please be advised that there is a $50 charge, per room, for anyone wishing to reserve a room in Rosenkranz Hall that is not affiliated with the Department of Political Science. If you are interested in reserving a room, a COA will be required at the time of reservation.
Sponsor will be charged the minimum fee ($60) if a room reservation requiring a monitor is canceled less than 24 hours prior to the event.
Monitor requirement and fee
An event monitor is required for all events held or extending outside of normal business hours (M-F, 8:30 a.m. to 4:30 p.m.). Political Science will attempt to make arrangements for this service. There is a three hour minimum ($60 per event) when hiring event monitors. Each additional hour after the first three hours is charged $20 per hour.
Audio / Visual Usage
All of our classrooms have projector capabilities, however only our basement classrooms come equipped with PCs. All other classrooms have connections but will require a laptop. The Faculty meeting rooms and TA rooms have no equipment in them. If you require a projector or monitor and laptop, you must make arrangements with Media Services @ 432-2650. There will be no in rooms techncial support for after hour or weekend use if equipment is not functional, therefore it is suggested someone verify functionality.
Food and Beverages
Indicate if you plan to have food at your event. Prearrangement for cleanup is required for ALL events serving food and beverages. If you plan on having alcoholic beverages at your event, authorization from the Political Science Department is required. Political Science enforces the guidelines set forth in the Yale College regulations on alcoholic beverages. Under no circumstances may alcohol be served to anyone under the age of 21.
To arrange custodial services before and/or after an event, including furniture arrangements and special cleaning needs, contact Custodial Services at 432-6888. Rooms must be left clean after use and all furniture must be returned to its original position.
The Yale University Fire Marshal strictly enforces the maximum room capacity fire code and makes frequent, unscheduled inspections. Under no circumstances will an event be allowed to exceed the maximum room capacity.
Furnishings and Equipment
Rearranging furniture and equipment in any room is discouraged. Please do not move the items to another room. Lost, stolen or damaged furnishings or equipment will be replaced at sponsor’s expense.
No doors to Rosenkranz Hall may be propped open. Monitors are used to allow access during events.
Event confirmation will normally be made no sooner than thirty (30) days before the event unless the room request was submitted before the classroom schedule for academic classes held in Rosenkranz Hall has been entered into the database. All confirmations are sent via email.
We cannot make reservations during the first two weeks (shopping period) of every semester.
Please use our room reservation form to provide charging instructions, choose a room or rooms and provide information about your event.