Reserving a Room

25Live Room Reservation Tool

The 25Live room reservation tool is for use by faculty and students in the Political Science department only. 

https://25live.collegenet.com/yale/

Due to COVID restrictions, we are not taking any reservation requests not directly affiliated with Political Science at this time.  When the COVID policies are lifted, these rooms will again be available for everyone.  Please read our requirements for events not related to Political Science below.

Any reservation requests not directly affiliated with Political Science require a COA.  The Department of Political Science asks that you read through the following notes prior to reserving a room with us.

Charge for room reservations for departments not affilated with Political Science

Please be advised that there is a $50 charge, per room, for anyone wishing to reserve a room in Rosenkranz Hall that is not affiliated with the Department of Political Science.  If you are interested in reserving a room, a COA will be required at the time of reservation.

Cancellations

Sponsor will be charged the minimum fee ($60) if a room reservation requiring a monitor is canceled less than 24 hours prior to the event.

Monitor requirement and fee

An event monitor is required for all events held or extending outside of normal business hours (M-F, 8:30 a.m. to 4:30 p.m.).  Political Science will make arrangements for this service. There is a three hour minimum ($60 per event) when hiring event monitors.  Each additional hour after the first three hours is charged $20 per hour.

Audio / Visual Usage

All of our classrooms have projector capabilities, however only our basement classrooms come equipped with PCs.  All other classrooms have connections but will require a laptop.  The Faculty meeting rooms and TA rooms have no equipment in them.  If you require a projector or monitor and laptop, you must make arrangements with Media Services @ 432-2650 or use the links on the right.

Food and Beverages

Indicate if you plan to have food at your event.  Prearrangement for cleanup is required for ALL events serving food and beverages.  If you plan on having alcoholic beverages at your event, authorization from the Political Science Department is required.  Political Science enforces the guidelines set forth in the Yale College regulations on alcoholic beverages.  Under no circumstances may alcohol be served to anyone under the age of 21.

Custodial Services

To arrange custodial services before and/or after an event, including furniture arrangements and special cleaning needs, contact Custodial Services at 432-6888.  Rooms must be left clean after use and all furniture must be returned to its original position. 

Fire Code

The Yale University Fire Marshal strictly enforces the maximum room capacity fire code and makes frequent, unscheduled inspections.   Under no circumstances will an event be allowed to exceed the maximum room capacity.

Furnishings and Equipment

Rearranging furniture and equipment in any room is discouraged.  Please do not move the items to another room.  Lost, stolen or damaged furnishings or equipment will be replaced at sponsor’s expense.

Building Access

No doors to Rosenkranz Hall may be propped open.  Monitors are used to allow access during events.

Confirmation

Event confirmation will normally be made no sooner than thirty (30) days before the event unless the room request was submitted before the classroom schedule for academic classes held in Rosenkranz Hall has been entered into the database.  All confirmations are sent via email.

We cannot make reservations during the first two weeks (shopping period) of every semester.

Please use our room reservation form to provide charging instructions, choose a room or rooms and provide information about your event.